Modifying a Project Memorandum of Understanding for Reuse

Abstract

University of Texas Arlington Libraries developed a flexible template and workbook for the use of Memorandums of Understanding (MOUs) in Libraries. The MOU team felt the time was right for development of the template and workbook due to the shift from transactional work to long term projects occurring in many libraries and the resulting need to document project plans, timelines and expectations for all involved parties. We have found the adoption and writing of a MOU between the Libraries and external partners helps to alleviate tensions and set reasonable expectations. By clarifying those expectations and timelines, the library is able to continue to provide exemplary service to all of our patrons and partners. As hoped, the MOU has been modified for reuse to fit particular project needs. The workbook is available through UTA’s Research Commons. The workbook collection includes a general MOU template, templates for particular projects, a workflow, and instructions for each. This poster will address the benefits, challenges and lessons learned in adapting this template for new uses/projects.